Successful Event & Protocol Management

25-26 Apr, 2018, Kuala Lumpur

FOCUSING ON
  • Overview on Event and Protocol Management

  • Event Planning

  • People Involved In Organizing An Event - Identify Their Roles

  • People Involved In Sponsoring An Event - Identify Their Roles

  • Event Planning Tips - Follow The 5Ws And 1H Principle To Create An Event Plan

  • Event Marketing

  • Steps Involved In Producing An Event

  • Steps Involved In Preparing An Event Calendar

  • Risk Management Plan For Events

  • How To Evaluate An Event

  • Contracting The Event Venue

  • Understanding Malaysian Protocol

  • Protocol And Elements Of Formalities

METHODOLOGY

The methodology used provides a complete learning system with well defined objectives that are achieved through use of:

  • Discussions, Role Play and Activities

  • Video Presentation

  • Notes and Handouts

    This course is interactive and participative allowing the participant to internalize the concepts and knowledge learnt.

     

    There are a mixture of lectures, video viewing and discussions.

THE LEARNING MODEL
The learning model turns traditional training upside down. Instead of explaining a topic to the edge of boredom before doing a short exercise, as is the typical procedure in many training rooms, our trainer/coach, utilizing the Learning Model, put the participants immediately on task with a specially designed activity, No dead time. The activity is followed by accurate information, useful learning tools and timely coaching.
WHO SHOULD ATTEND
  • Directors / Deputy Directors

  • General Managers

  • Public Relations Managers

  • Corporate Communication Managers

  • Marketing & Promotion Managers

  • Event Managers & Assistants

  • Business Development Managers

  • Relationship Managers

  • Senior Managers

  • Heads of Departments

  • Public Officials

  • Customer Service Managers

  • Customer Contact Personnel

  • Public Relations Personnel

  • Government Liaison Personnel

  • Personal Assistants & Confidential / Senior Secretaries

  • All Professionals Involved In Event And Protocol Management

 
DAY ONE
9:00 OVERVIEW: EVENT AND PROTOCOL
  • The hidden agenda behind an event

  • Some common norms among corporate organizations

  • Maximizing the benefits of an event for the organization's image

9:45 EVENT PLANNING
  • Applying the 5Ps of event planning

  • The 3 planning stages in an event ( over view)
    # Event feasibility analysis
    # Baseline preparations
    # Launching the event

10:45 PEOPLE INVOLVED IN ORGANIZING AN EVENT -IDENTIFY THEIR ROLES
  • Event Manager/ Planner

  • Event Coordinator

  • Information Manager

  • Logistic Manager

  • Security Manager

  • Infrastructure Manager

11:30 PEOPLE INVOLVED IN SPONSORING AN EVENT - IDENTIFY THEIR ROLES
  • Organizers

  • Sponsors

  • Partners

  • Clients

  • Supporting Agencies

12:15 EVENT PLANNING TIPS -FOLLOW THE 5WS AND 1H PRINCIPLE TO CREATE AN EVENT PLAN
  • Why you want to organize the event

  • What you want to get from the event

  • What you are going to do in the event eg. event name, food and beverage menu, event profile, guest profile, event theme, event highlights etc

  • When - time of event

  • Where - venue chosen

  • Who - will be the organizer, sponsors etc.

  • How - to market the event

1:00 Lunch

 

2:00 EVENT MARKETING
  • Steps involved in creating a promotional campaign for your event

  • Using the different forms of Media for your promotion

2:45 STEPS INVOLVED IN PRODUCING AN EVENT
  • Identify the 5 step plan

3:30 STEPS INVOLVED IN PREPARING AN EVENT CALENDAR
  • Pre event, at event and post event activities

  • Identify the 3 step plan

4:15 RISK MANAGEMENT PLAN FOR EVENTS
  • Why is risk management for events critical

  • How to develop a risk management plan for events

  • Identify the steps involved in risk management

5:00 End of Day One

 

DAY TWO
9:00 HOW TO EVALUATE AN EVENT
  • Steps Involved in Writing the Evaluation of an Event

  • How to come up with an evaluation feedback form

10:45 CONTRACTING THE EVENT VENUE
  • Identifying the difference between a Contract and an Agreement

  • When a contract is considered valid?

  • Points to consider when contracting an event

12:00 UNDERSTANDING MALAYSIAN PROTOCOL
  • Understanding the background of protocol and its definition

1:00 Lunch

 

2:00 PROTOCOL AND ELEMENTS OF FORMALITIES
  • Order of precedence

  • Seating arrangements and table arrangements

  • Hoisting and arrangements of flags

  • Honorific and salutations

  • Protocol and liaison office

  • Dress code

  • Understanding dining format and etiquette

3:45 GROUP ACTIVITY: PRESENTATION BY PARTICIPANTS (MOCK-UP SESSION)
 
5:00 End of course

 

 

LEARN FROM THE BEST

Sheena Chahil is the Executive Director of IMP Training & Consultancy. She brings to you years of invaluable experience, offering speaking, training and consulting services to corporate clients, private individuals, professional associations, government agencies, colleges and universities.

 

Her passion for people development drives her to help men and women achieve their dreams and aspirations by projecting their best through their visual appearance, communication and interpersonal skills. As a trainer and consultant, she has developed corporate workshops and individual coaching services designed to provide employees and leaders with the tools and the self confidence they need to master their professional lives.

 

Sheena actively conducts training on areas of Personnel Development such as Office Management & Administrative Skills, Effective Business Communication, Boosting Self Confidence & Self Esteem, and Positive Work Attitudes. As such she keeps herself updated on trends in office administration and essential insights into changes within the office administrative profession.

 

Her extensive exposure in the service industry has also enabled her to train others in areas on Customer Care, Hospitality Image and other Customer Services related workshops. She has acquired her training in Customer Service from the International Air Transport Association - IATA Singapore.

 

Among her satisfied clients are organizations such as Maybank, Public Investment Bank, BHP Billiton, TNS Worldpanel, Sunway Group, DaimlerChrysler, Maxis Mobile, Celcom, Kuwait Finance House, Telekom Malaysia, British American Tobacco, Intel Singapore, Asia Business Forum Singapore, DRB Hicom, CIMB Bank, Chevron Malaysia Ltd, Tractors Malaysia, Great Eastern Life Assurance, UMW Toyota, Securities Commission, Western Digital and Petronas Group of Companies.

 

She is also a popular speaker at seminars and symposiums both in Malaysia and the region and specializes in conducting presentations on topics on Image Building, Business Etiquette and Corporate Communications. She has been featured on some of the local television programs, local magazines and local newspapers. Apart from that she also contributes articles to some of the local magazines and local newspapers.


SheenaSIMON D’CRUZ a Celebrity Emcee & Voice Over Talent has been in the industry for more than 20 years. He has extensive experience in Master of Ceremonies (Emcee) and Event Management.

 

Simon has successfully managed a complete range of corporate events in Malaysia from building openings to groundbreaking ceremonies, concerts, corporate events, conferences product launches and more.

 

He also worked on fundraising events and everything from book signings to website launches to children’s fun filled events.

 

Along the way, Simon has earned some rave reviews and made more than a few special memories for his clients and their guests alike.

 

Following are just a few of the events, Simon has successfully managed;

  • CPA Congress 2013
  • Bursa Malaysia’s Inaugural Board Chairman Session
  • International Academies of Emergency Despatch (IAED 2012) Conference Official opening & Gala Dinner
  • Obstetricians & Gynecologists Teaching Conference 2011 Opening Ceremony
  • Italian Business Mission Seminar & Gala Dinner in the presence of The Italian Ambassador to Malaysia & the Deputy Minister of Trade (Italy).
  • RHB Bank (Corporate Banking) Appreciation Dinner 2012
  • Yamaha Motors 3,000,000 roll-out ceremony 2012 in the presence of Datuk Donald Lim Deputy Finance Minister Malaysia.
  • Malaysian Int’l Chamber of Commerce and Industry (Johor) 175th Anniversary Dinner 2012
  • Naza TTDI property Carnival 2012
  • Alam Impian Naza TTDI Property Launch 2012
  • Health, Safety & Security Week 2011 Launch for Standard Chartered Bank @ Menara Standard Chartered, K.L.

 

VENUE DETAILS

Hotel Istana
73 Jalan Raja Chulan
50200 Kuala Lumpur

Phone :03 2141 9988

 

IPA TRAINING IS REGISTERED WITH

 

CONTACT US

Juliany, 
O - 03 2283 6109,
M - 019 3134436
juliany@ipa.com.my 

Michelle, 
O - 03 2283 6100, 
M - 019 363 7822
michelle@ipa.com.my 

For Customised In-House Training
Yvonne,
O - 03 2283 6101, 
M - 012 2011247,

F - 03 2283 6108
 
yvonne@ipa.com.my
 

ADDRESS 

A-28-5, 28th Floor, 
Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my