How to Write an Effective Show Cause Letter and a Letter of Charge

25 Mar, 2021, Webinar Classroom Training

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DR. S. SELVANATHAN PHD. LLB (HONS) UK, DIP. (HRM) UK has over 35 years of experience in the area of Human Resource and Industrial Relations Management having risen from the ranks to become the General Manager (Human Resource Department) of a leading multinational organization.

 

In the course of this rich experience he was a panel member of the Industrial Court for 3 terms and has heard disputes that were brought before it for arbitration. His experience includes handling Industrial as well as Labour Court cases. Due to his vast experience, he is frequently called up as a consultant and his clients include numerous multinational organizations involved in electronics, manufacturing, construction, hotel, security, human resource and service industry. He is also a regional trainer in areas relating to the subject.

 

He is also involved in Industrial Safety and was the Chairman of the Occupational Safety & Health Sub-Committee of the Malacca branch of the Federation of Malaysian Manufacturers’ for about 10 years besides being the Chairman of the house committee on Occupational Safety & Health. He has attended the ‘Train the Trainer’ programme and the Safety Officers Certification Course conducted by NIOSH (National Institute of Occupational Safety and Health). He is also a certified trainer by PSMB.

 

He was also a pioneer in the research and implementation of the Code of Conduct for the Prevention and Eradication of Sexual Harassment at the Workplace.

 

He is a specialist on the Labour Laws of Malaysia and was also actively involved in the various labs conducted by PEMANDU under the Prime Minister’s Department in the last amendments especially to the Employment Act 1955, the Industrial Relations Act 1967 and the Trade Union Act 1948. The amendments came into force on 1st April 2012. He was also actively involved in the recent (2020) proposed amendments to the Labour Laws.

 

Dr Selva had assisted many organizations both local and multinationals in the implementation of Human Resource Policies and Guidelines, Compensation and Benefits, Wage systems, Appraisal system (KPI), Company Handbooks, Manuals, Managing Misconducts, etc.

 

His trainings amongst others include:
The Employment Act 1955, Industrial Relations Act 1967, Trade Union Act, Minimum Wages, Minimum Retirement Age, Managing Misconducts at Workplace, Managing Industrial Relations, How to Manage an Effective Appraisal System (KPI), Sexual Harassment, Termination of employment, Domestic Inquiry, Establishment of JCC (Joint Consultative Council), HR Documentations & Forms, Occupational Safety & Health Act (OSHA), Etc.

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Webinar Classroom Training

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Juliany,
M - 012 2281 247
juliany@ipa.com.my

Michelle,
M - 019 363 7822
michelle@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Yvonne,
M - 012 201 1247
yvonne@ipa.com.my

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FOCUSING ON
  • Module 1: Introduction
  • Module 2: Actions Before A Show Cause Letter Is Prepared
  • Module 3: Workshop Session (Case Study) Breakout Rooms
  • Module 4: Group Presentation & Comments
OVERVIEW

Generally when a case (e.g. Dismissal), goes up for adjudication before the Court for Charges of Misconducts, it is the Employers who must prove that the dismissal was for just cause or excuse. For the employer to succeed, he must abide by the disciplinary process, provide evidence, etc. to prove his case.

 

One of the crucial elements is to give a Show Cause Letter, which is a fundamental part of the Disciplinary Process. Employers fail to write effective Show Cause Letters as evidenced by the comments from the Industrial Court.

 

Therefore this course will focus on what are the important ingredients that must be reflected in a Show Cause Letter and a Letter of Charge for eventual success.

 

AIM
To Improve Productivity Through Harmonious Industrial Relations in an Organisation.

OBJECTIVES
  1. Knowing the ingredients of writing a Show Cause Letter.
  2. Being able to write an effective Show Cause Letter through Workshop Session.
  3. Avoiding losing cases in the Court on technical grounds that the Charges failed.
  4. Being able to Manage Industrial Relations better.
WHO SHOULD ATTEND
  • Managing Directors
  • General Managers
  • HR/IR Directors, Managers, Officers and Executives
  • Directors / Decision Makers
  • Corporate / HR / IR Consultants
  • Personnel / Training Managers
  • Administrations Managers / Officers
  • Compensations and Benefits Managers
  • Those Handling Employee Relations
METHODOLOGY
Interactive Lectures, Presentations, Discussions and Case Studies. Industrial Court Guidelines will be used where necessary.
COURSE CONTENT
9:00

MODULE 1: INTRODUCTION:

  • What is a Misconduct?
  • The Disciplinary Process
  • When to issue a Show Cause Letter?
10.45

MODULE 2: ACTIONS BEFORE A SHOW CAUSE LETTER IS PREPARED

  • Who should investigate?
  • What is to be done during investigation?
  • Ingredients of a Show Cause Letter

Actions after a Show Cause Letter:

  • Can disciplinary action including dismissal be taken based on the Show Cause Letter?
  • Samples of Show Cause Letters

Actions after receipt of Reply to the Show Cause Letter:

  • What are the options available to the employer
  • Industrial Court Awards on Failure of Charges / Failure to Charge
12.00

MODULE 3: WORKSHOP SESSION (CASE STUDY) BREAKOUT ROOMS

1:00 Lunch
2:00

WORKSHOP SESSION (CASE STUDY) BREAKOUT ROOMS Cont’d

Preparation of Show Cause Letter

3:45

MODULE 4: GROUP PRESENTATION & COMMENTS

5:00 End of Course