Contracts Management: Tendering To Reward of Contracts

26-27 Aug, 2021, Virtual Classroom Training

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MANO HAARAN has over 21 years of direct work experience in contracts management, tendering, supplier management, procurement, project management, supply chain and logistics, and 26 years of training experience.

 

He works internationally and locally as a professional trainer and consultant to both the public and private sector. He specializes in contracts, negotiation, procurement, fixed assets, spare parts, operations management, purchasing fraud, warehousing, stock auditing, logistics & supply chain management, facilities management, etc. He designs, develops and delivers industry relevant trainings that are based on his direct work experience and infinite research materials. He has trained thousands of executives in numerous areas over the years and much sort after trainer and facilitator. Mr Haaran is a PSMB Certified Trainer (TTT/0461).

 

Mr. Haaran’s consulting experience include designing of materials part numbering and coding systems, preparation of standards, policies and procedures for a large rail network. He was also involved as a consultant for the development of an automated business solution for a wholesale/retail stationery business with off shore branches where he was instrumental in business process analysis, process improvement, project management and eventual successful completion and commission of the system. The system was designed with Mr. Haaran’s experience and knowledge in inventory, warehouse, procurement and asset management.

 

His sample of illustrious clients list for training include Shell, UMW Toyota Motor, Celcom, Samsung, Proton, Colgate-Palmolive, Eon Finance, Philips, Hicom-Yamaha, Malaysian Oxygen, NEC, Petronas, General Electrics, Gamuda, Johnson & Johnson Medical, JVC, Kontena Nasional, Glaxo Wellcome, Hitachi, Hong Leong Lurssen Shipyard, National Heart Institute (IJN), Kenwood, Macfood Service, Nestle, Mattel, Matsushita Industrial Corporation, Maybank, Minolta Precision Engineering, MISC, Perwaja Steel, Seagate, Canon, BASF and UPS, Petronas Carigali, Sidel, Western Digital, Perodua, Sharp, Panasonic, Sabic- Saudi Arabia, Oxy-Oman, Kuwait Petroleum, BAT, RAPID Penang, Barkath, IOI, CIMB, Sabah Cement, Fiberail, Genting Berhad, IIUM, KPJ Group, MARA, MOF Sabah, PDC, San Miguel, TNB, Sarawak Electricity Board, The Government of Brunei, Prasarana, RAPID, SEALINK, Deftech, SPAD, etc.

 

Mr. Haaran, holds a Masters in Business Administration (MBA) Oklahoma City University, USA, an Advanced Diploma in Business Administration, UK. A strong believer in life-long learning, he constantly upgrades his knowledge through research, membership in industry journals related to his areas of passion and visiting client’s site on the latest happenings in the industry.

 

He is a member of Institute of Asset Management, UK.

Venue Details

Virtual Classroom Training

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

FOCUSING ON
  • Module 1: Establishing Contract Needs
  • Module 2: Pre-­-Contract Fundamentals
  • Module 3: The Essential Preliminaries of a Contract
  • Module 4: Understanding Contracts
  • Module 5: The Contract Drafting
  • Module 6: Contract Performance and Progress Monitoring
  • Module 7: Risk Management
  • Module 8: Software to Manage Contracts

INTRODUCTION

Contracting requires careful and meticulous attention to details. Countless hours are spent by organizations; each time there is a contracting need. There are processes to observe, policies to conform to, regulatory needs to look into, risks to be analyzed, and monitor performance, so that the contract lasts its natural life with minimal deviation. This entails consistent contracting procedures that are well documented with precise and actionable instructions right from the stages of supplier selection, tendering or even in negotiation.

 

Business organizations are embarking on airtight agreements to eliminate risks that could be managed. A written document that precisely spells out commitments and obligations of each party in a business relationship is the norm now. This written document – a contract, is a complicated, disciplined approach to outline, identify, manage and control the business relationship for mutual benefits of all parties involved. The document is written in precise language to avoid ambiguity and misinterpretations. Any business relationship will encounter challenging situations that may need immediate solutions. However, not all solutions will benefit everyone involved. A contract, then, has to address these and minimize risks and assign responsibilities.

COURSE OBJECTIVES

In business contracts are agreement between two or more parties to conduct business in a specific manner that identifies risks and assign responsibilities and commitment of all parties involved. To begin with, the organization requires an efficient supplier selection and tendering process that would ensure fairness and consistency. While fairness and consistency are important, it is also incumbent upon the organization to ensure right suppliers get the contract.

This course is designed to take the participants through all the processes that are involved in contracting, right from the establishment of a need for a contract, sifting through procurement policies and procedures, scrutinizing tender activities, selection of right suppliers, negotiating, contract execution and monitoring.

WHAT WILL YOU LEARN
  1. Understanding your company needs and objectives
  2. Preliminary work to be done before looking at contracting
  3. The tender process
  4. What is a contract and how it works
  5. How contracts are drafted and what essentials need to be considered
  6. The contribution of the SOW and RFP in a contract
  7. How to manage contract risks
  8. How to monitor contract performance and its progress
  9. The changing methods of managing contracts through software


WHO SHOULD ATTEND
  • Procurement Managers and Executives
  • Contract & Client Managers and Executives
  • Project Managers/Leaders
  • Finance & Admin Officers
  • GLC and Government Contract Officers
  • Entrepreneurs
METHODOLOGY
  • Interactive Lectures
  • Group Discussions
  • Exercises/Cases
  • Questions & Answers
 
DAY 1
9:00 Module 1: ESTABLISHING CONTRACT NEEDS
  • Understanding company objectives and targets
  • Analyzing current situation – contract, non - contract
  • Company awareness of contracts and its fundamentals
  • Lessons learned from existing contracts
  • Meeting future needs through contracts
10:45 Module 2: PRE-­-CONTRACT FUNDAMENTALS
  • Tenders & Quotations – looks at the process, fundamental differences and usage in business
  • Selection of suppliers and contractors
  • Negotiation for a contract - What to negotiate, internal/external negotiation
  • Dual concerns model
  • Identifying areas of contention – analyze and seek solutions
  • Process analysis review – the current and the future with contracts
  • Scrutiny of critical business areas – establishing service levels, KPIs
1:00 Lunch

2:00 Module 3: THE ESSENTIAL PRELIMINARIES OF A CONTRACT
  • Specification – looks at why specification is important to ensure the contracts begin on the right footing
  • Preparation of SOW & RFP – what is a SOW & RFP; the difference and importance of it, how it helps determine the course of the contract
  • Steps in SOW – essentials of developing a good SOW to ensure the contract completes its terms successfully
  • Importance of RFP – ensuring the important details are included to avoid inconsistencies and how a detailed RFP avoids litigation and problems
  • Tenders & Quotations – looks at the process, fundamental differences and usage in business
  • Rights – conditions and rights of buyers and sellers
3:45 Module 4: UNDERSTANDING CONTRACTS
  • What is a Contract – definition, and what constitutes contract
  • Importance – why contracts, the essentials, how it affects performance and cost benefits
  • The Need for Contracts – a paradigm shift that looks at contracts for cost efficiency and consistency
  • Type of Contracts – looks at various contracts that can be considered for businesses
  • Legal Aspects to Consider – essential laws that need to be understood and how the legal aspects determine the drafting of contracts
5:00 End of Day 1
DAY 2
9:00 Module 5: THE CONTRACT DRAFTING
  • The essentials of contract drafting and the traps to look out for
  • Key contract provisions – the opportunities a contract provides in ensuring fairness and setting obligations
  • Key elements of a contract – ensuring essential requirements are included with clarity
  • Determine the applicability of other contract terms to a particular contract like dispute resolution, etc.
  • Contentious clauses in contracts -- the need to understand contentious clauses and how to include them in the contract
10:45 Module 6: CONTRACT PERFORMANCE AND PROGRESS MONITORING
  • The Experience Stage – Understanding how relationships are developed and addressing key contract issues while contracts are on going
  • Monitoring Techniques – setting key performance indicators and making the contract performance based
  • Change Control – changes may happen periodically in the life a contract and how changes can be addressed without derailing the contract
  • Contract Closure – all contracts will come to an end and needs to be closed effectively
1:00 Lunch

2:00 Module 7: RISK MANAGEMENT
  • Types of Risks – defining risks and the various types of risks that should be considered in business
  • Transfer of Risks in international business– 13 INCOTERMS – how international trading addresses risk by understanding risk transfer and responsibilities
  • Identifying Risks – acknowledging risks and its sources
  • Responsibilities – looks at responsibilities of all parties of a contract in addressing risk
  • Managing Risks – looks at the various stages of managing risks
3:45 Module 8: SOFTWARE TO MANAGE CONTRACTS
  • The Need for Efficient Monitoring Mechanism – looks at how computer systems could contribute to cost efficiency of managing contracts
  • Cost Benefits of Software – while it is good to automate tedious processes, cost benefits have to be looked into
  • Functionality & Integration – looks at how compatibility determines decision making in systems investment
  • Risk Reducing & Compliance Monitoring – how systems take away a major portion of standardized processes and provide better and effective ways of monitoring contract progress
5:00 End of Course