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Developing Your HR Policy & Employee Handbook

29-30 Sep, 2021, Virtual Classroom Training

IPA Training is Registered with

Venue Details

Virtual Classroom Training


Contact us

FOR COURSE DETAILS

Juliany,

Office: 03 2283 6109

Mobile: +60 122281247

juliany@ipa.com.my

Phoebe,

Office: 03 2283 6100

Mobile: +60 193637822

phoebe@ipa.com.my

Bee Teng,

Office: 03 2282 6112

Mobile: +60 172566121

beeteng@ipa.com.my

FOR CUSTOMISED IN-HOUSE TRAINING

ADDRESS

A-28-5, 28th Floor, Menara UOA Bangsar,
No.5, Jalan Bangsar Utama 1,
59000 Kuala Lumpur

FOCUSING ON
  • Introduction
  • HR Policy on HR Organization Chart & Jobs
  • HR Policy on Employment
  • HR Policy on The New Employee
  • HR Policy on Career Development
  • HR Policy on Performance Appraisals
  • HR Policy on Motivation
  • HR Policy on Normal Hours of Work and OT
  • HR Policy on Rest Days, PH & OT
  • HR Policy on Annual Leave Entitlement
  • HR Policy on Special Leave
  • HR Policy on Maternity / Paternity Benefits
  • HR Policy on Medical & Dental Benefits
  • HR Policy on Basic Salaries / Allowances / Reimbursable Claims
  • HR Policy on Loans / Uniforms / Scholarship Other Benefits
  • HR Policy on Discipline
  • HR Policy on Termination
  • HR Policy on Grievance Handling & Exit Interviews
  • HR Policy on the Employee Handbook

 

“Participants will receive a written template of the HR Policies Manual and the Employee Handbook which can be easily customized for your organization”

OVERVIEW

HR Policies are the organization’s top management philosophy and general guidelines as to aims, objectives, responsibilities and accountabilities regarding the organization’s prerogatives and its employees’ entitlements and benefits at all levels.

 

The Employee Handbook on the other hand contains the specific terms and conditions of employment. This handbook forms the bulk of the employment contract.

 

These documents are fundamental to every organization even though the content and standards may vary widely according to differing needs.

WHY ATTEND THIS COURSE?

A well-developed written HR Policies Manual would provide clear guidelines for management decisions, while a clearly written Employee Handbook would provide transparency for better communication and employee relations.

 

Participants will receive a clearly written sample of the HR Policies Manual and the Employee Handbook which can be easily customized for different organizations.

AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Drawing up clear HR Policies and the Employee Handbook; and define their aims and purposes
  2. Identifying areas of responsibility for the HR Department
  3. Identifying job functions and establishing accountability and responsibility of employees carrying out HR functions
  4. Identifying management prerogatives
  5. Identifying legal and market-standard benefits and entitlements for employees; and defining their aims and purposes
  6. Establishing the ‘paper’ trail or flow chart
  7. Being able to ensure the adherence to legal standards surrounding various policies
WHO SHOULD ATTEND?
  • HR Managers
  • Heads of HR Department
  • Policy Decision Makers
METHODOLOGY

Interactive Presentations, Discussion, Workshop Sessions & Case Studies

DAY 1
9:00 INTRODUCTION
  • Definition of HR Policies
  • Definition of Employee Handbook
  • Definition of Mission & Vision
  • Limitation of HR Policies and Handbook
  HR POLICY ON HR ORGANIZATION CHART & JOBS
  • Organization structure & levels
  • Who prepares job descriptions and job specifications?
  • Dates for reviewing JD & JS
  • Approving authority & signatories
  • Legal issues
10.45 HR POLICY ON EMPLOYMENT
  • Requisition for employees
  • Job Advertisements
  • Selection Tests
  • Composition of panel of interviewers
  • Background checks
  • Pre-employment Medical Checks
  • Types of contracts
  • Approving authority & signatories
  • Legal issues
12.00 HR POLICY ON THE NEW EMPLOYEE
  • Orientation
  • Probation
  • Confirmation
  • Approving authority & signatories
  • Legal issues
1:00 Lunch

2:00

HR POLICY ON CAREER DEVELOPMENT

  • Training & development?
  • Company’s on-the- job and off-the-job training and development
  • Transfers
  • Multi-tasking
  • Promotions
  • Approving authority & signatories
  • Legal issues
3:45 HR POLICY ON PERFORMANCE APPRAISALS
  • Appraisal dates for probationers & confirmed employees
  • Who appraises?
  • Linking increments & bonuses to performance
  • Action for non-performers
  • Approving authority & signatories
  • Legal issues
  HR POLICY ON MOTIVATION
  • Recognition Awards
  • Get together functions
5:00 End of Day 1
DAY 2
9:00 HR POLICY ON NORMAL HOURS OF WORK AND OT
  • Employees protected under the Employment Act 1955, Labour Ordinances (Sabah 2004) & (Sarawak 2005)
  • Normal working hours & days
  • OT Rates
  • Procedure for OT claims
  • Approving authority
  • Records
  • Legal issues
  HR POLICY ON REST DAYS, PH & OT
  • Rest Days entitlement
  • Public Holidays entitlement
  • Rate for work done on Rest Days & PH
  • Procedure for claims
  • Approving authority
  • Legal issues
  HR POLICY ON ANNUAL LEAVE ENTITLEMENT
  • Annual Leave entitlement
  • Encashment of annual leave
  • Application procedure
  • Approving authority & Signatories
  • Legal issues
  HR POLICY ON SPECIAL LEAVE
  • Unpaid Leave
  • Unrecorded Leave
  • Marriage leave
  • Compassionate leave
  • Procedure for application
  • Approving authority
  • Legal issues
10:45 HR POLICY ON MATERNITY / PATERNITY BENEFITS
  • Maternity Leave entitlement
  • Conditions for paid Maternity Leave
  • Miscarriage benefit
  • Confinement benefit
  • Paternity Leave
  • Approving authority & Signatories
  • Legal issues
  HR POLICY ON MEDICAL & DENTAL BENEFITS
  • Hospitalization & Non-hospitalization Sick Leave
  • Prolonged illness leave
  • Medical Treatment Dental Benefits
  • Panel & Non-panel doctors
  • Approving authority & Signatories
  • Legal issues
12:00 HR POLICY ON BASIC SALARIES / ALLOWANCES / REIMBURSABLE CLAIMS
  • Job Grades & Salary Grades & Pay Ranges
  • Types and quantum of allowances & benefits
  • Conditions for allowances and benefits
  • Procedure in reimbursable claims
  • Payment of salaries and allowances
  • Approving authority & Signatories
  • Legal issues
  HR POLICY ON LOANS / UNIFORMS / SCHOLARSHIP OTHER BENEFITS
  • Loans
  • Salary advances
  • Scholarship
  • Uniform
  • Transport
  • Approving authority & signatories
  • Legal issues
  HR POLICY ON DISCIPLINE
  • Listing major and minor misconduct
  • Rules of discipline
  • Steps before taking disciplinary action
  • Types of disciplinary action
  • Approving authority & signatories
  • Legal issues
1:00 Lunch

2:00 HR POLICY ON TERMINATION
  • Resignation notice period
  • Retirement age
  • Golden handshake
  • Other retirement benefits
  • Extension of service after retirement
  • Retrenchment Compensation Issues
  • Approving authority & signatories
  • Legal issues
  HR POLICY ON GRIEVANCE HANDLING & EXIT INTERVIEWS
  • General grievance procedure
  • Content of Exit Interviews
  • Approving authority & signatories
  • Legal issues
3:45 HR POLICY ON THE EMPLOYEE HANDBOOK
  • Scope and limitation of handbook
  • General and specific aims of handbook
  • Terms and conditions of employment
  • Other information that may be included
  • Approving authority & Signatories
  • Legal issues
5:00 End of Course