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Document Control System is a very important part of any management system. With inadequate document control, a company can suffer great lost from using the obsolete documents to carry job. With excessive document control, company’s personnel feel that the documents to help them to carry out jobs but as an additional job to carry out.
In the modern industrial world, records are indispensable for daily operations and activities. Accurate and reliable information is essential for nearly every transaction. Word of mouth, personal identification and memory are often insufficient to provide accurate information. Records are needed for identification and evidence of business transactions.
Collection of data, report creation, data retention and data destruction are to be looked from a legal perspective focusing on the following areas, namely: - Personal Data Protection Act 2010 & Personal Data Protection Standards 2015; Malaysian Anti-Corruption Commission Act 2009, Employment Act 1955, etc.
Maintaining accurate records that can be retrieved is essential to the continuation of every business. Fast retrieval of records has become so important that it is a major concern in business which is highly competitive these days.
Mismanagement of records can be as hazardous for business as a disaster. The inability to find a necessary document, the misplacement of orders, or the misfiling of important document all will lead to a waste of time and money, as well as customer dissatisfaction.
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