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Contracts Management & Tendering Process

21 Sep, 2023, Remote Online Training - Public

IPA Training is Registered with

Venue Details

Remote Online Training - Public


Contact us

FOR COURSE DETAILS

Juliany,

Office: 03 2283 6109

Mobile: +60 122281247

juliany@ipa.com.my

Phoebe,

Office: 03 2283 6100

Mobile: +60 193637822

phoebe@ipa.com.my

Bee Teng,

Office: 03 2282 6112

Mobile: +60 172566121

beeteng@ipa.com.my

FOR CUSTOMISED IN-HOUSE TRAINING

ADDRESS

A-28-5, 28th Floor, Menara UOA Bangsar,
No.5, Jalan Bangsar Utama 1,
59000 Kuala Lumpur

FOCUSING ON
  • Module 1 Establishing Contract Needs
  • Module 2 Understanding Contracts – Some Legalese
  • Module 3 Contract Risk & Negotiation
  • Module 4 The Contract Drafting And Change Control
  • Module 5 Tender Process
INTRODUCTION

In business contracts are agreement between two or more parties to conduct business in a specific manner that identifies risks and assign responsibilities and commitment of all parties involved. This document is an outcome of intense negotiation.

 

While negotiation plays an important role in the culmination of a contract, however, it is the execution and management of the contract that ensures a successful business relationship.

 

Failure to manage a contract effectively, leads to cost inefficiencies and overruns, scope creep, project delay, etc. Improper management of the contract further leads to protracted contract development and negotiation cycles, improper contract approvals, limited contract visibility and control, and an inability to ensure compliance with established contract terms.

 

Contracts may appear as a relatively simple concept of inking a deal that has been agreed upon by willing parties in business, but there are formalities to observe and methodologies to follow. Knowing well what to look for and incorporate the concerns into a contract avoids conflicts and misunderstandings in the future.

COURSE OBJECTIVES
  1. Providing A Better Understanding Of Contracts And How Contracts Impact Businesses.
  2. Learning How To Incorporate User Needs In Contracts.
  3. Understanding Of The Essential Requirements In Drafting A Contract And The Tendering Process.
  4. Identifying Risks And Address Risks In Contract Negotiation.
  5. Knowing How To Monitor, Manage And De-Escalate Problems In Contracts.
AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Understanding The Processes Of RFI, RFQ, RFP, Tendering And Contract Awarding.
  2. Learning The Differences Between Performance-Based Contracting (PBC) And The Traditional Contract.
  3. Conducting A Comprehensive Risk Analysis Prior To Contracting.
  4. Knowing How Contracts Are Drafted And What Essentials Need To Be Considered.
  5. Monitoring Contract Performance And Its Progress.
  6. This course is designed as a business perspective and interspersed sparingly with legal requirements of a contract. Hence, it is not intended to be a legal course on contracts.
WHO SHOULD ATTEND
  • Procurement Managers & Executives
  • Contract & Client Managers & Executives
  • Project Managers/Leaders
  • Finance & Admin Officers
  • GLC And Government Contract Officers
  • Entrepreneurs, Etc.
METHODOLOGY
  • Interactive Lectures
  • Group Discussions
  • Exercises/Cases
  • Questions & Answers
COURSE CONTENT
9:00

MODULE 1 ESTABLISHING CONTRACT NEEDS

  • Analyzing Current Situation – Contract, Non-Contract, Types Of Contracts
  • Knowing The Contract Life Cycle
  • Normal And Performance- Based Contracts (PBC)
  • Traditional Vs PBC
  • Why PBC – Advantages/ Disadvantages


 

MODULE 2 UNDERSTANDING CONTRACTS – SOME LEGALESE

  • What Is A Contract – Definition, And What Constitutes Contract
  • Pricing Structures
  • Elements Of A Contract - Requisites
  • Structure Of A Contract – Format
  • Terms And Conditions – General & Specific
  • Importance Of Specifications, RFP & SOW
  • Laws Governing Contracts
10:45

MODULE 3 CONTRACT RISK & NEGOTIATION

  • Defining Types Of Risk And Mitigation Measures – Risk Transfer (INCOTERMS), Acceptance Etc.
  • Negotiating Within A Contract Life Cycle Model For Mutual Benefits
1:00 Lunch
2:00

MODULE 4 THE CONTRACT DRAFTING AND CHANGE CONTROL

  • Preventive Law – Risk Minimization
  • Contentious Clauses In Contracts - The Need To Understand Contentious Clauses And How To Include
    Them In The Contract, Remedies, etc.
  • Managing & Preparing For Changes, Escalation Procedures, etc.
  • Contract Closure
3.45

MODULE 5 TENDER PROCESS

  • Understanding Tenders - Processes
  • Roles/Responsibilities
  • PQQ, ITT
  • Tender Evaluation/Submission
  • Weakness/Advantages
5:00 End of Course