(MC) Fixed Assets Management & Tracking Systems with an Overview of ISO55000

27-28 May, 2024, CONCORDE HOTEL KUALA LUMPUR

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Dr Manoharan Murugeson is a consultant and a trainer with over 21 years of direct work experience in various capacities and 32 years of training experience. He works internationally as a professional speaker/trainer and consultant.

 

He specializes in the supply chain activities; inventory management, stock auditing, harnessing of technology in fixed assets tagging, tracking, and management, warehousing efficiencies, procurement and contract scrutiny, fraud risk analysis, fraud deterrence, negotiation for effective contracts, etc. He has immense knowledge and experience in vehicle, heavy equipment and sundry parts storage, control and management.

 

Dr Manoharan’s other experiences include: ownership of industrial printing company and facilities management company. These businesses exposed him to facilities management, outsourcing, asset management, etc. Other jobs that he has dabbled with include, content development for the logistics and supply chain education and training industry, designing software systems for specific business needs of clients, etc., etc.

 

His consulting experiences include the designing of materials part numbering and coding system that easily assigns part numbers using international coding convention, preparation of standards, policies and procedures for a large rail network. He was also involved as a consultant and project manager for the development of an automated business solution (ERP) for a wholesale/retail stationery business with off-shore branches where he was instrumental in business process analysis, process improvement, project management and eventual successful completion and commission of the system. The system was designed with Manoharan’s experience and knowledge in inventory, warehouse, procurement and asset management.

 

Dr Manoharan contributed his time being an internal auditor for a membership based golf club that generates its income through membership fees, F&B, and other club activities. His knowledge and experience in the physical management of inventory provided him with invaluable knowledge in addressing organizational controls, management oversight and governance activities. He also does pro bono work and a treasurer for his residence association.

 

A PSMB certified trainer (TTT/0461), Manoharan, is a sort after and a very popular trainer and facilitator, specializing in contracts, negotiation, procurement, fixed assets, parts, operations management, purchasing fraud, warehousing, stock auditing, logistics & supply chain management, facilities management, etc.. He designs, develops and delivers industry relevant trainings that are based on his direct work experience and infinite research materials. He has trained thousands of executives in numerous areas over the years both locally and overseas.

 

Dr Manoharan’s clients are numerous to name, but a sample of illustrious client list for training include Shell, UMW Toyota Motor, Celcom, Samsung, Proton, Colgate-Palmolive, Eon Finance, Philips, Hicom- Yamaha, Malaysian Oxygen, NEC, Petronas, General Electrics, German Malaysian Institute, Gamuda, Johnson & Johnson Medical, JVC, Kontena Nasional, Glaxo Wellcome, Hitachi, Hong Leong Lurssen Shipyard, University Malaya Medical Centre, National Heart Institute (IJN), Kenwood, Macfood Service, Nestle, Mattel, Matsushita Industrial Corporation, Maybank, Minolta Precision Engineering, MISC, Perwaja Steel, Seagate, Canon, BASF and UPS, Petronas Carigali, Sidel, Western Digital, Perodua, Sharp, Panasonic, Sabic- Saudi Arabia, Oxy-Oman, Kuwait Petroleum, BAT, RAPID Penang, Barkath, IOI, CIMB, Sabah Cement, Fiberail, Genting Berhad, IIUM, KPJ Group, MARA, Mof Sabah, PDC, San Miguel, TNB, Sarawak Electricity Board, The Government of Brunei, Prasarana, RAPID, SEALINK, Deftech, SPAD, National Planning Authority Uganda, WWF Tanzania, County Govt. of Kenya etc., etc.

 

He holds a Doctorate In Business Administration (Ph.D.) from (OUM) and a Masters In Business Administration (MBA) from the USA. A strong believer in life-long learning, he constantly upgrades his knowledge through research, membership in industry journals related to his areas of passion and visiting client’s site on the latest happenings in the industry.

 

He is a member of:

The Institute of Asset Management, UK.

Association of Certified Fraud Examiners, USA.

Venue Details

CONCORDE HOTEL KUALA LUMPUR
2 Jalan Sultan Ismail, 50250 Kuala Lumpur,
Phone : 03 2144 2200

https://kualalumpur.concorde hotelsresorts.com/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

COURSE CONTENT
  • Module 1 – Introduction to Fixed Assets & Capital Equipment
  • Module 2 – Asset Management Phases
  • Module 3 – Classification, Coding & Tracking Systems
  • Module 4 – Fixed Assets Registry
  • Module 5 – Asset Risk Management
  • Module 6 – Asset Acquisition & Cost Elements
  • Module 7 – Asset Operations & Policies
  • Module 8 – Disposal & Retirement of Assets
  • Module 9 – Technology in Asset Management
  • Module 10 – Understanding the Development of Standards in Asset Management
FOCUSING ON
  1. Physical management of assets, whether the assets are localized or spatial assets, through efficient coding and tagging systems
  2. Maintaining fixed assets registry – ensuring all assets are accounted for and managed through an efficient system of recording right from acquisition to disposal
  3. Asset Life Cycle Model/Asset Whole Life Model that helps to formulate appropriate maintenance strategies and expose the organization to asset risk analysis
  4. Financial perspective of asset management – looks at the cost of acquisition, time value of money and other commonly overlooked costs in managing assets throughout its productive life
  5. Situation audit and periodic inventory auditing to ensure physical controls exist and custodians take responsibility of the assets under their charge
  6. ISO 55000, 55001 & 55002 – what it means to industry and professional management of assets.
OBJECTIVES

Good asset management maximizes value-for-money for stakeholders, whether public or private sector. It involves planning, coordination, asset selection, acquisition / development, utilization, maintenance management and finally the disposal or decommissioning of assets.

This course is designed to provide a comprehensive understanding of how fixed assets and capital equipment are managed better by having a structured approach.

While, fixed assets may come under the purview of the finance department for reasons of control and financial responsibilities, there are other departments equally responsible to ensure the assets are maintained and managed well.

Maintenance, engineering or IT departments have a major role in ensuring the optimal performance of critical equipment. Appropriate maintenance programs have to be in place to provide consistent and reliable outcomes of working equipment and assets.

Custodians of the assets need to understand basic knowledge of managing these assets. Asset risks and criticality have to be analyzed so that appropriate strategies could be devised to overcome unexpected outcomes and meet agreed upon service levels.

Understanding the Asset Life Cycle or Asset Whole Life Management model helps organization to better prepare for contingencies, risks exposure, financial and overall management commitment.

COURSE LEARNING OUTCOMES (CLO)
  1. Explain the role of Fixed Asset Registry and its importance
  2. Estimate Asset Life Cycle Costs
  3. Present how to track physical assets through coding and tagging
  4. Display the ability to conduct physical audits of assets
  5. Display the ability to conduct asset risk analysis

WHO SHOULD ATTEND

  • Persons responsible for fixed assets management
  • Departmental Managers
  • Purchasing Managers, Executives
  • Facilities/Maintenance/Assets Managers & Executives
  • Finance & Administration Managers & Executives
  • Auditors/Stock-takers
  • Officers/managers from the Public Sector/GLC with asset management responsibilities

 

METHODOLOGY
Presentation, Exercises/Case Studies, Discussion
DAY 1
9:00

MODULE 1 – INTRODUCTION TO FIXED ASSETS & CAPITAL EQUIPMENT

  • Definition
    - Introduces to basics and how organizations differ in asset classification
  • Accounting Perspective of Assets
    - Looks at how the assets are viewed in the Balance Sheet/ P&L
  • Types of Fixed Assets & Capital Equipment
    - Defines and explores the nature of assets and how it contributes to the organization’s functions
  • Asset Life Cycle Management/Asset Whole Life Management
    - Management of the asset from the beginning to the end of its useful life until its final disposal or decommissioning
10.45

MODULE 2 – ASSET MANAGEMENT PHASES

  • Objectives of the Processes
    - Explores commitment needed in each phase
  • Procurement, Deployment, Usage, Upgrade, and Decommissioning
    - Runs through the complete life cycle and the stages of an asset
12.00

MODULE 3 – CLASSIFICATION, CODING & TRACKING SYSTEMS

  • Classifying fixed assets and capital equipment
    - Explores how assets are classified
  • Understanding how & why coding system works
    - Coding to manage assets effectively
  • Asset Coding – methods; manual & computerized systems
    - Types of coding that can be used and opting for an appropriate system
  • What is tagging and how it is done?
    - Why tag and how to do it right
  • Movable/reusable Asset Management
    - Spatial, mobile, reconditioned and other assets explored
  • Technology in Tracking Assets
    - Tracking assets by using modern technology like RFID, GPS, Drones
  • Physical Inventory Taking and Reconciliation
  • - Periodic physical counting of assets to ensure book records tally with physical balance
1:00 Lunch

2:00

MODULE 4 – FIXED ASSETS REGISTRY

  • A need for assets registry
    - Composition of an asset registry and how it looks like
  • Purpose and functions of the registry
    - Why have a registry and how it helps manage assets
  • Input and information requirements of the registry
    - Input/output of the registry, fixed/variable information capture
3.45

MODULE 5 – ASSET RISK MANAGEMENT

  • Elements of Asset Management Strategy
    - Planning for assets and understanding the needs of the company
  • Asset Risk Management
    - Asset risk profile
    - Asset life cycle phases and risk analysis
    - Risk mitigation measures
5:00 End of Day 1
DAY 2
9:00

MODULE 6 – ASSET ACQUISITION & COST ELEMENTS

  • Alternatives to asset ownership
    - Does the organization have to own the asset?
    - What are the alternatives?
  • Physical Life and Useful Life of an Asset
    - How it differs, its implication in accounting and treatment of losses
  • Establishing Life-Cycle Costs
    - What is life cycle costing and how it is done?
  • A brief on: NPV, IRR, Payback
    - Looks at how investment decision in assets are made
  • Options in Asset Acquisition
    - Are there any other ways to acquire assets?
10.45

MODULE 7 – ASSET OPERATIONS & POLICIES

  • How policies determine asset acquisition and management
  • Importance of Asset Policies & Types of Policies
    - Explores policies in detail
  • Maintenance & Operation Plans
    - Why the maintenance plan is important to the management of assets
  • Asset Rehabilitation & Condition Monitoring
    - Upgrade/refurbish, repair or get a new asset
    - How to monitor or determine the condition of an asset?
    - Financial & Performance accountability
  • Return on the asset investment – who is responsible
    - Integrated Performance Report
    - A complete report that outlines the performance of an asset over a period of time
1:00 Lunch
2:00

MODULE 8 – DISPOSAL & RETIREMENT OF ASSETS

  • When and how to dispose
  • Alternatives to disposal – transfers, cost management, documentation
    - Looks at other forms of usage for a mature and retired asset
  • Methods of disposal
  • Assessment of Performance
    - Condition monitoring reports to help in assessment
3:00

MODULE 9 – TECHNOLOGY IN ASSET MANAGEMENT

  • Technology as an enabler of change
  • Remote asset management
  • Technology & People
3:45

MODULE 10 – UNDERSTANDING THE DEVELOPMENT OF STANDARDS IN ASSET MANAGEMENT

  • IAM, UK and standards
    - BSI/PAS 55: 2008
  • ISO 55000, ISO 55001 & ISO 55002
5:00 End of Course