E-Invoice Implementation Workshop: Comprehensive Analysis on E-Invoice Preparation for All Businesses

25 Apr, 2025, Wyndham Grand Bangsar Kuala Lumpur

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MR. FAN KAH SEONG is the National Treasurer for the Small and Medium Enterprises Association (SAMENTA) Malaysia, Taxation Practice Committee member of MIA, and Advisor to the Tax Committee of the Federation of Public Listed Companies Berhad. He has over 35 years’ experience in direct and indirect tax, including serving as a Director of PKF, Partner of Deloitte SEA, Executive Director of PwC, and Director of Arthur Andersen. He is also a licensed Company Secretarial and serves as Independent Director with several listed companies.


His engagements cover various industries including plantation, trading, construction, property development, IT services, logistic, food & beverage, and manufacturing. He has undertaken numerous tax due diligence, M&A, international tax, and other corporate tax restructuring assignments, IPO locally and overseas for the ports, logistic, roads, motor, construction, manufacturing, retail, and property sector.


Kah Seong holds a Bachelor of Economics (Honours Class II A) from Monash University, Clayton Australia. He is a Fellow Member of CPA Australia, MIA, and CTIM. He is also a Section 153 tax agent licensee, and licensee of the previous GST Section 170. He has been recognised by the International Tax Review as Indirect Tax leader in Malaysia in 2014-2015 and 2017-2022.

Venue Details

Wyndham Grand Bangsar Kuala Lumpur
1, Jalan Pantai Jaya Tower 3, Kuala Lumpur, 59200 MY,
Phone : 60322981888

https://wyndhamgrand bangsarkl.com.my/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

OVERVIEW

Embracing E-Invoicing: A Game Changer for all businesses (big and small) in Malaysia.

In this course, we will cover E-Invoicing in Malaysia: An overview of the recent E-Invoice Guideline / specific guides IRB catalogue (Oct 2023) / specific industries FAQ / SDK ( 7.2.2024) issued by the Inland Revenue Board of Malaysia (IRB) and its implications.

Staged Implementation: A detailed look at the timeline from Aug 2024 to July 2025 for the phased implementation of E-Invoicing, based on the annual turnover or revenue of taxpayers.

Choosing Your E-Invoicing Model: Guidance on selecting the most suitable E-Invoice transmission mechanism for your business, whether it’s the MyInvois Portal or an Application Programming Interface (API).

Impact on SMEs: Understand how E-Invoicing can streamline your financial reporting and increase tax revenue. As you are aware the tax provisions in E-Invoicing have been passed as law with effect from 1.1.2024. Any non-compliance of the law can be meted with fines or imprisonment or both.

Benefits of E-Invoicing: Learn how E-Invoicing aligns with the objectives of the Twelfth Malaysia Plan to strengthen digital services infrastructure and digitalize tax administration.

Challenges and Solutions: We’ll discuss the challenges businesses face in this process change and how to navigate these challenges.

OBJECTIVES
  1. Sharing Relevant Laws, Regulations, Guides, FAQ on specific industries, and catalogues issued by the Inland Revenue Board (IRB)
    in Malaysia related to E-Invoicing. This
    is including documents outlining Compliance Requirements, Tax Implications and Standards
    for E-Invoicing.
  2. Sharing information regarding the legal aspects of E-Invoicing – walkthrough the requirements under the Income Tax Act
    and Companies Act and Service Tax Act and Sales Tax Act.
  3. Conducting brainstorming sessions with the participants to ensure they are fully equipped with the above understanding and
    are able to start the implementation of E-Invoicing appropriately in the respective businesses.
  4. Facilitating discussions to ensure participants understand the legal framework and
    guidelines provided by the IRB.
  5. Exploring how E-Invoicing can be seamlessly integrated into existing business processes, walking through the two methods of creating E-Invoice as proposed by IRB and what are the key considerations for the readiness of then accounting system.
  6. Case Studies on creating E-Invoice / Self billed E-Invoice / Employee claims for business.
  7. Outlining of the key tasks to carry out the process change for the company.

After Attending This Course, participants will be aware of the concept and the requirements to comply with E-Invoice implementation in Malaysia. They will understand the tasks needed to implement E-Invoice adequately within the deadline imposed by IRB.

WHO SHOULD ATTEND
  • Accountants, Accounts and Finance Personnel
  • Business Owners and Directors
  • Other Functional Managers, Executives, and Staff (Sales, Purchasing, HR, IT, etc.)
  • Company Secretaries and Secretarial Assistants
  • Anyone wanting to learn about e-invoice mechanism implementation
METHODOLOGY
PowerPoint presentation, online review of the IRB E-Invoice portal, group discussions and case studies.
COURSE CONTENT
9:00

SESSION 1

  • Introduction of E-Invoice
    - What is an E-Invoice and its difference from the old invoices?
  • Gain a good understanding of the concepts
  • What are the current requirements on
    records under the present law
  • Walk through an animation business
    concept of E-Invoicing
  • What are the new laws on E-Invoicing

10.45

SESSION 2

  • How to create an E-Invoice: Two methods proposed by IRB—a detailed walkthrough of the flows
  • Content in the E-Invoice: A detailed walk through, including codes and types of invoices proposed by IRB software
    development kit guides
  • The 51 data fields and annexture data fields and the catalogue
  • What are the business transactions covered under E-Invoice per the specific guide?
  • Who are covered under the general and specific guide?
  • Walk through of some common transactions under Business to Business, Business to Consumer, and Business to Government models
  • Who are exempted from E-Invoicing?
1:00 Lunch
2:00

SESSION 3

  • Case study: Based on sample client’s
    business models, e.g. to collect data to prepare an E-Invoice
  • Case study: What is needed for B to C
    business in preparing monthly consolidated E-Invoice filing
  • Analysis of income and expenses of
    some common business activities, e.g. trading, services, etc
3:45

SESSION 4

  • Comparing specific FAQ guides issued by
    IRB for specific industries: tourism, aviation, healthcare, etc
  • Takeaway: What is a typical implementation plan
  • Areas on changing
    - Billing modules: What to change and procedures
    - HR policies: What to tweak on BIK and claims
    - Review current accounting capability: B to C, or B to B
    - Selecting appropriate option to perform E-Invoice: API or MyInvois Portal
    - Options for B to C: Buy POS, design in- house, or use IRB apps
  • What to review
    - All existing records SOPs
    - Present billings and purchases
    - Current software capabilities
    - Discussion with in-house IT team
    - Select the E-Invoice issuance model
    - Review customers’ feedback
    - Collation of data and databases
  • Walk through the general guides
  • Walk through the specific guide in detail
  • Q&A session
5:00 End of Course