Accounts Payable Operations with E-Invoicing

28-29 Jul, 2025, CONCORDE HOTEL KUALA LUMPUR

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T.THARMASEELAN
Chartered Accountant (M)
Fellow Of The Association Of Chartered Certified Accountant (UK)
MBA (Wales) in Marketing
HRDF certified Trainer
Certificate IV in Training and Assessment (AIM)


Tharmaseelan C.A (M), F.C.C.A, MIAE has vast experience in the field of Accounting, Taxation, Internal
Control Systems and Finance for almost 25 years in an international accounting firm and local consultancy
firms.


His career spanned across wide working experience and exposure in Accounting, Taxation, implementing
Internal Control Systems and Finance in consultancy firms, a leading hotel in Langkawi and in a leading
hotel training college. He has also developed Business, Accountancy and IT Programs with various
colleges, and these programs are validated by foreign universities and professional Bodies.


He was attached to a medium size audit firm as a Senior Audit Assistant before he moved over to an
established international tax company where he held the position as a Tax Senior. He then joined an
established professional firm as the Tax Manager where he oversaw the computation, submission and
resolving tax issues for clients.


His tenure with an established Consultancy as a Senior Consultant gave him the opportunity to designed
internal control systems & implemented it. He also advised his clients on compliance with accounting
standards and tax regulations. His last position prior to going into practice was as the Associate Director of
The Business School where he was responsible for restructuring the Business School and identifying
suitable courses and obtaining accreditation from various bodies and universities.

 

He is currently in practice offering his expertise and knowledge to corporate and professional clients,
locally and worldwide. His specializations are in designing and setting up of Accounting, Taxation,
Finance, Internal Control and Operational Systems as well as in performing Operational Audits. His
well-esteemed clients include those in the hospitality, education, manufacturing and service-based
industries.


As a qualified Accountant, he is actively involved in conducting audit and financial courses. His experience
brings him to faraway countries such as Vietnam, Brunei, Singapore, Nepal, Uganda and Rwanda to train
Accounting and Financial Professionals.


He is currently the principal consultant of his own consultancy firm and a director of a growing tax and
secretarial firm.


He is also a regular training facilitator for
1. Malaysian Institute of Accountants
2. Certified Public Accountants of Australia

Venue Details

CONCORDE HOTEL KUALA LUMPUR
2 Jalan Sultan Ismail, 50250 Kuala Lumpur, Malaysi,
Phone : +603 2144 2200

https://kualalumpur.concorde hotelsresorts.com/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

FOCUSING ON
  • SESSION 1: ACCOUNTS PAYABLE OPERATIONS – FUNDAMENTALS AND BEST PRACTICES
    • Module 1: Overview of Accounts Payable (AP) Process
    • Module 2: AP Documentation and Workflow
    • Module 3: AP Accounting Entries and Month-End Close
    • Module 4: AP KPIs and Performance Monitoring
  • SESSION 2: E-INVOICING AND REGULATORY COMPLIANCE
    • Module 5: Introduction to E-Invoicing
    • Module 6: Impact of E-Invoicing on AP Operations
    • Module 7: E-Invoicing Workflow Integration
    • Module 8: Compliance and Audit Considerations
OVERVIEW
Accounts payable management helps clients pay their vendors within a reasonable time frame to maintain their trust and confidence. This will ensure that suppliers deliver products on time, communicate about delays, offer steady payment plans and continue working with the organization.
AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Understanding the importance of AP operations.
  2. Having a clear understanding of the importance of documentation.
  3. Evaluating the efficiency of the AP function.
  4. Knowing the Impact of e invoicing on the AP function.
WHO SHOULD ATTEND
Accounts Payable Executives, Finance Executives/Officers, Business Managers, Procurement Staff, ERP System Users, Compliance Managers, Internal Auditors, Senior Supervisors and Senior Accounts Clerks.
METHODOLOGY
  • Interactive Lectures
  • Exercises
  • Case Study
  • Group Discussions
DAY 1
 

ACCOUNTS PAYABLE OPERATIONS – FUNDAMENTALS AND BEST PRACTICES

9:00

Module 1: Overview of Accounts Payable (AP) Process

  • Definition and objectives of AP
  • Role of AP in financial reporting and cash flow
  • Typical AP cycle: from purchase requisition to payment
  • Internal controls and segregation of duties
  • Key risks and fraud in AP
10.45

Module 2: AP Documentation and Workflow

  • Types of documents: Purchase Orders, GRNs, Invoices, Credit Notes
  • 3-way and 2-way matching process
  • Invoice coding and approval workflows
  • Manual vs automated AP systems
1:00 Lunch
2:00

Module 3: AP Accounting Entries and Month- End Close

  • Journal entries for AP transactions
  • Accruals and reversing entries
  • Reconciling AP sub-ledger with general ledger
  • Aging analysis and supplier reconciliations
3:45

Module 4: AP KPIs and Performance Monitoring

  • Days Payable Outstanding (DPO)
  • Early payment discounts vs. working capital optimization
  • Vendor satisfaction metrics
  • Automation impact on AP efficiency
5:00 End of Day 1
DAY 2
 

E-INVOICING AND REGULATORY COMPLIANCE

9:00

Module 5: Introduction to E-Invoicing

  • Overview of LHDN’s E-Invoice initiative
  • Key deadlines (mandatory and voluntary phases)
  • Objectives: real-time data capture, tax transparency
  • Types of E-Invoices: Standard, Self-Billed, Consolidated, Credit/Debit Notes
10.45

Module 6: Impact of E-Invoicing on AP Operations

  • Changes in invoice receipt and validation processes
  • Supplier onboarding and system integration
  • Real-time validation via MyInvois platform
  • QR code and UUID verification requirements
1:00 Lunch
2:00

Module 7: E-Invoicing Workflow Integration

  • Integration with ERP / AP systems
  • Digital AP automation flow with E-Invoice
  • Workflow redesign: From manual data entry to system-driven processes
3:45

Module 8: Compliance and Audit Considerations

  • Data retention and archiving requirements
  • Dealing with invoice errors, amendments, and rejections
  • Penalties under Malaysian Income Tax Act
  • LHDN audit readiness and control checkpoints
5:00 End of Course