EMPLOYMENT CONTRACT STAMPING IN MALAYSIA: Legal compliance & Best practices

27 Jan, 2026, Concorde Hotel Kuala Lumpur

IPA Training is Registered with

Learn from the Best

Dr Wendy Tee has over twenty years of experience in senior management and human resources positions for diversified industrial and business environments. Graduated with a Doctor of Business Administration (UUM), Master of Business Administration (UM), Master of Information Technology (UM), Certified Financial Planner (CFP), Certified Business coach (UM), Registered Financial Planner (RFP), HRD CORP Accredited Trainer (HRD Corporation) and Certified Advance Human Resource Practitioner (MIHRM). She has undergone intensive academic training in various human development and knowledge improvement.

 

Dr Wendy is actively involved in management training and lecture. Her latest responsibility involves the lecturing of Executive Master Business Administration (EMBA) for Universiti Teknologi (SPACE) and Financial and Investment Degree programs for Tunku Abdul Rahman University of Management & Technology. She has experience managing training programs from local universities, in house training and public seminar training.

 

Dr Wendy is a licenced financial planner currently registered with Malaysian Financial Planning Council (MFPC). Her responsibility involves the corporate training, financial training, management and human resource consultancy, management and financial advisory. Work with individuals to meet short and long-term financial goals, advise clients to have a good command of investments and security planning, estate planning, tax planning, employee benefits planning and insurance planning.

 

Dr Wendy completed and passed her GST and SST exams organized by Chartered Tax Institute of Malaysia (CTIM) with the cooperation and support from the Royal Malaysian Customs Department (RMC). She has trained more than 80 SME companies in Malaysia to get prepared for the post implementation of GST and SST, mainly dealing with the tax authorities over various indirect tax issues, elements and scope of indirect tax, cycle and operations, rulings, registration, administration, audit and investigations on behalf of her clients.

 

Dr Wendy now focuses on electronic invoicing corporate training and advisory for Multinational companies and small medium enterprises. She reviews and evaluates current invoicing procedures, process workflow (including internal controls) and related system mechanisms to identify changes and improvements required. She also reviews Standard Operating Procedure (SOP) for e-invoice issuance as well as provide tax advisory and recommendation in relation to e-invoice architecture.

 

Venue Details

Concorde Hotel Kuala Lumpur
2 Jalan Sultan Ismail, 50250 Kuala Lumpur, Malaysia,
Phone : 03 2144 2200

https://kualalumpur.concorde hotelsresorts.com/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

FOCUSING ON
  • MODULE 1: INTRODUCTION TO THE MALAYSIA STAMP ACT 1949
  • MODULE 2: STAMPING PROCESS AND TIMELINE
  • MODULE 3: ACCOUNT REGISTRATION, SUBMISSION AND PAYMENT
  • MODULE 4: PROCESS TO STAMP AN EMPLOYMENT CONTRACT
  • MODULE 5: EMPLOYER RESPONSIBILITY ON PREPARING AND
    REVIEW CONTRACTS
  • MODULE 6: FREQUENTLY ASKED QUESTIONS (FAQ)
INTRODUCTION
Starting January 2025, Malaysia’s Inland Revenue Board (LHDNM) has begun actively enforcing the Stamp Act 1949 in relation to employment contracts. In Malaysia, employment contracts finalized from January 1, 2025, onwards require stamping under the Stamp Act 1949. The stamp duty is RM10 per contract, and stamping must be completed within 30 days of the contract’s signing to avoid penalties. The Inland Revenue Board (LHDN) is responsible for enforcing this stamping employment contracts.
AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Legal compliance: Understanding the legal necessity of stamping and how to comply with laws
    like the Employment Act 1955 and Stamp Act 1949.
  2. Risk management: Avoiding penalties, legal complications, and invalid contracts by ensuring all necessary documents are stamped correctly.
  3. Practical skills: Gaining hands-on experience in using the LHDN STAMPS online system to complete the stamping process.
  4. Accuracy: Learning to accurately calculate stamp duty for different employment agreements and identify which documents require stamping.
  5. Strategic implementation: Developing strategies to manage contract stamping effectively within your organization.
  6. Up-to-date knowledge: Staying informed about the latest updates, including recent enforcement trends and new requirements like the Stamp Duty
    Self-Assessment System (STSDS).
  7. Improved efficiency: Improving internal HR and finance processes to handle the stamping requirement efficiently.
WHO SHOULD ATTEND
  • HR & Employment Managers
  • Managers
  • Executives
  • Team Leaders
METHODOLOGY
  • Interactive Presentation
  • Questions and Answers Session
COURSE CONTENT
9:00

MODULE 1: INTRODUCTION TO THE MALAYSIA STAMP ACT 1949

  • Legal Background: the Stamp Act 1949
  • Stamping of employment contracts
  • Stamp duty audit by LHDN
  • Exempted from stamping
  • Cost of stamping an employment contract
  • LHDN Circular 6 June 25
10.45

MODULE 2: STAMPING PROCESS AND TIMELINE

  • Stamping Requirement & Timing
  • Who Is Responsible for Stamping and Paying
  • LHDN Enforcement (Starting Jan 2025)
  • Stamping deadline
  • Existing and fixed-term contracts
  • Exemptions & future proposal
  • Clarifications on related documents
  • Penalty waiver concession
  • Penalty for late Stamping
  • Other penalties specified in the STAMP Act 1949
  • Stamp Duty Audit Framework
12.00

MODULE 3: ACCOUNT REGISTRATION, SUBMISSION AND PAYMENT

  • Overview of stamping process
  • Account registration
  • Submission Method: Stamping is done via the LHDN’s digital STAMPS system
  • Appeal
  • Payment method: Assessment and payment system
1:00 Lunch
2:00

MODULE 4: PROCESS TO STAMP AN EMPLOYMENT CONTRACT
COMPLETE THE CONTRACT

•Ensure all details are filled and both parties have signed.

SUBMIT FOR STAMPING
• Use the STAMPS online system: https:// stamps.hasil.gov.my


PAY THE STAMP DUTY
• RM10 per copy.
• Keep receipts for record-keeping.


RETAIN A STAMPED COPY
• Maintain at least one stamped version in your HR file.

 

3:45

MODULE 5: EMPLOYER RESPONSIBILITY ON PREPARING AND
REVIEW CONTRACTS

  • Employers should review all employment contracts signed from January 1, 2025, onwards and ensure they are stamped.
  • Full-time employment agreements
  • Part-time contracts
  • Fixed-term/contract-based employment agreements
  • Internship agreements
  • Foreign worker employment agreements
  • Contract renewal
4:30

MODULE 6: FREQUENTLY ASKED QUESTIONS (FAQ)

  • Types of employment related documents to be stamped
5:00 End of Course