MANAGING EXPORT IMPORT & CARRIAGE OF GOODS DOCUMENTATION (By Air and Sea)

03-04 Feb, 2026, Concorde Hotel Kuala Lumpur

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MR. STEPHEN KUM (MBA, USA) is a fellow of The Institute of Freight Association, The Institute of Logistics & Transport, The Institute of Business Administration, Professional member of Global Logistics Supply Chain Alliance and former Vice Chairman of Persatuan Logistik Selangor.

 

He has more than 30 years of hands-on experience in the fields of international trade, global procurement, freight operation and logistics supply chain management. His consultancy expertise relates to INCOTERMS execution, trade documentation, suppliers development, shipping risks and logistics strategies.

 

Mr Stephen Kum was the Managing Director of a global logistics provider with network in UK, USA, Australia and Asia. Held various contractual senior positions as Country Manager of Esprit Shipping (HK), Sales Director with Karl Schroff Associates (US) and Area Manager with Port Cargo International (UK). Associated with Cambridge International College as their Training Consultant, Program Examiner with Durham Logistics College and Resident Consultant with TPL Global Chains Management.

 

He has been involved in corporate training and executive’s development since 2002 for manufacturers (Proton, Petronas, etc), multinational companies (National Semiconductor, Revertex, etc), brand leaders (Goodyear Tyres, Mitsubishi, etc), academy of learning and development (OCBC Trade Academy, Boustead Naval Academy, etc).

 

Mr Stephen Kum embassy clientele includes trade divisions of Nigerian Embassy, Sudan Embassy and Royal Thai Embassy in Kuala Lumpur. He has developed shipping programs for Institute Technology Multimedia, logistics program for Sentral City Institute, freight management program for PSNB and Open University Malaysia. Post graduate courses in supply chain management for Camden University and export management for Metropolitan University organized from Kuala Lumpur.

 

Venue Details

Concorde Hotel Kuala Lumpur
2 Jalan Sultan Ismail, 50250 Kuala Lumpur, Malaysia,
Phone : 03 2144 2200

https://kualalumpur.concorde hotelsresorts.com/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

FOCUSING ON
  • The contractual issues in the carriage terms and conditions of Bill of Lading and Airway Bill.
  • The implication and application factors of transactional documents from Quotation to Commercial Invoice.
  • The constraints and challenges of statutory documents in Import and export trade.
COURSE OVERVIEW

In a general perspective, exporters and importers do not align their attention to the criticalities of documentation. Whether or not, they are from the transportation, commercial, financial or statutory sectors. Given the false assumption, the carriers and operators will assist in organizing the required documentation. To a small extent, the strength of the said documents will be incorporated but not to the level of effectiveness.

In contradiction, issuer of documents will look after their interests and build up their defensive resolution in event of disputes or distress.

World trade still moves with documents. That is to say, importers and exporters need to manage their documentation and not merely organize them. Documentation coupled with contractual needs to be fulfillment based, tactical in view and cross functional in the flow.

AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Being able to define different documents and their functional role.
  2. Understanding the level of risks in each level of documents flow.
  3. Familiarising with methods of probing documentation irregularities.
  4. Learning the compliance gaps between variation
    of documents.
WHO SHOULD ATTEND
All Executives and Managers from the departments of Procurement, Finance, Planning, Supply Chain, Logistics, Shipping, Sales and Operations.
METHODOLOGY
Interactive lectures, case study, self and group assessment in reinforcing the course learning points and applicability.
DAY 1
9:00

The documentation cycle in shipping from
the phase of Pre-transaction (Departure),
On-transaction (In Transit) and post- transaction (Arrival).

10.45

The contractual undertakings between the ‘contract owner’, ‘contract executioner’
and ‘contract beneficiary’ in the shipping- transaction flow.

12.00

The inward and outward flow of documents managing the change of form, place, time
and title from shipper (seller) to consignee (buyer). The functional gaps herein creating the hidden costs and risks factors.

1:00 Lunch
2:00

The 5 areas of improper documentation, inefficient process, incapable partnerships, inappropriate contracts and insufficient control in documentation.

3:45

The 4 strategic terms of payment, sales, delivery and title to be fulfilled in documentation objectives from cargo tendering to cargo terminating.

5:00 End of Day 1
DAY 2
9:00

The shipping documents of Contract of Carriage, Bill of Lading, Mate Receipt, Sea Waybill, Shipping Note, Shipping Delivery Order, Export Shipping Instruction, Standard Trading Conditions.

10.45

The trade documents of Consular Invoice, Export Invoice, Pro forma Invoice,
Commercial Invoice, Packing and Weight List, Purchase Order, Sales Order, Supply and
Delivery Contract. Financial documents of Letter of Credit, Marine Insurance Certificate, Bank Guarantee, Letter of Indemnity, General
and Performance Bond.

1:00 Lunch
2:00

Statutory documents of ATA Carnet,
Certificate Origin, Inspection Certificate, Fumigation Certificate, Regulated and
Provisional Declaration.

3:45

Customs documents use in the import export declaration and clearance. Related
Customs Exemption and Prohibition documents.

5:00 End of Course