PLEASE CLICK HERE to view upcoming event. Information here is outdated

Contracts Management and Tendering

28-29 Feb, 2024, Wyndham Grand Bangsar Kuala Lumpur (Formerly Known As Pullman Bangsar Kuala Lumpur)

IPA Training is Registered with

Venue Details

Wyndham Grand Bangsar Kuala Lumpur (Formerly Known As Pullman Bangsar Kuala Lumpur)
No 1, Jalan Pantai Jaya, Tower 3, 59200 Kuala Lumpur, - 59200

https://all.accor.com/hotel/ 7962/index.en.shtml


Phone : (603) 2298 1888
Fax : (603) 2298 1999

Contact us

FOR COURSE DETAILS

Juliany,

Office: 03 2283 6109

Mobile: +60 122281247

juliany@ipa.com.my

Phoebe,

Office: 03 2283 6100

Mobile: +60 193637822

phoebe@ipa.com.my

Bee Teng,

Office: 03 2282 6112

Mobile: +60 172566121

beeteng@ipa.com.my

FOR CUSTOMISED IN-HOUSE TRAINING

Jane,

Office: 03 2283 6101

Mobile: +60 129418251

jane@ipa.com.my

Keith,

Office: 03 2283 0000

Mobile: +60 162272735

keith@ipa.com.my

ADDRESS

A-28-5, 28th Floor, Menara UOA Bangsar,
No.5, Jalan Bangsar Utama 1,
59000 Kuala Lumpur

FOCUSING ON
  • Module 1: Establishing Contract Needs
  • Module 2: Pre-­-Contract Fundamentals
  • Module 3: Tenders
  • Module 4: Understanding Contracts
  • Module 5: The Contract Drafting
  • Module 6: Contract Performance and Progress Monitoring
  • Module 7: Risk Management
  • Module 8: Software to Manage Contracts

OBJECTIVES

In business contracts are agreement between two or more parties to conduct business in a specific manner that identifies risks and assign responsibilities and commitment of all parties involved. To begin with, the organization requires an efficient supplier selection and tendering process that would ensure fairness and consistency. While fairness and consistency are important, it is also incumbent upon the organization to ensure right suppliers get the contract.

This course is designed to take the participants through all the processes that are involved in contracting, right from the establishment of a need for a contract, sifting through procurement policies and procedures, scrutinizing tender activities, selection of right suppliers, negotiating, contract execution and monitoring.

WHAT WILL YOU LEARN
  1. Preliminary Work To Be Done Before Looking At Contracting
  2. The Complicated Process Involved In Bidding For A Project
  3. Tendering Process – Selection Criteria To Award
  4. What Is A Contract And How It Works
  5. How Contracts Are Drafted And What Essentials Need To Be Considered
  6. Managing Contract Risks
  7. Monitoring Contract Performance And Its Progress
  8. The Changing Methods Of Managing Contracts Through Software


WHO SHOULD ATTEND
  • Procurement Managers and Executives
  • Contract & Client Managers and Executives
  • Project Managers/Leaders
  • Finance & Admin Officers
  • GLC and Government Contract Officers
  • Entrepreneurs
METHODOLOGY
  • Interactive Lectures
  • Group Discussions
  • Exercises/Cases
  • Questions & Answers
 
DAY 1
9:00 Module 1: ESTABLISHING CONTRACT NEEDS
  • Understanding company objectives and targets
  • Analyzing current situation – contract, non - contract
  • Company awareness of contracts and its fundamentals
  • Lessons learned from existing contracts
  • Meeting future needs through contracts
10:45 Module 2: PRE-­-CONTRACT FUNDAMENTALS
  • Tenders & Quotations – looks at the process, fundamental differences and usage in business
  • Selection of suppliers and contractors
  • Negotiation for a contract - What to negotiate, internal/external negotiation
  • Dual concerns model
  • Identifying areas of contention – analyze and seek solutions
  • Process analysis review – the current and the future with contracts
  • Scrutiny of critical business areas – establishing service levels, KPIs
1:00 Lunch

2:00 Module 3: TENDERS
  • The acquisition process
  • Buyer’s role
  • PQQ
  • ITT
  • Pre-Tender briefing
  • Tender Submission, Tender Evaluation, Tender
  • Outcomes
  • Debriefing
  • Advantages/Weaknesses - statement of work & specificationss
3:45 Module 4: UNDERSTANDING CONTRACTS
  • What is a Contract – definition, and what constitutes contract
  • Importance – why contracts, the essentials, how it affects performance and cost benefits
  • The Need for Contracts – a paradigm shift that looks at contracts for cost efficiency and consistency
  • Type of Contracts – looks at various contracts that can be considered for businesses
  • Legal Aspects to Consider – essential laws that need to be understood and how the legal aspects determine the drafting of contracts
5:00 End of Day 1
DAY 2
9:00 Module 5: THE CONTRACT DRAFTING
  • The essentials of contract drafting and the traps to look out for
  • Key contract provisions – the opportunities a contract provides in ensuring fairness and setting obligations
  • Key elements of a contract – ensuring essential requirements are included with clarity
  • Determine the applicability of other contract terms to a particular contract like dispute resolution, etc.
  • Contentious clauses in contracts -- the need to understand contentious clauses and how to include them in the contract
10:45 Module 6: CONTRACT PERFORMANCE AND PROGRESS MONITORING
  • The Experience Stage – Understanding how relationships are developed and addressing key contract issues while contracts are on going
  • Monitoring Techniques – setting key performance indicators and making the contract performance based
  • Change Control – changes may happen periodically in the life a contract and how changes can be addressed without derailing the contract
  • Contract Closure – all contracts will come to an end and needs to be closed effectively
1:00 Lunch

2:00 Module 7: RISK MANAGEMENT
  • Types of Risks – defining risks and the various types of risks that should be considered in business
  • Transfer of Risks in international business– 13 INCOTERMS – how international trading addresses risk by understanding risk transfer and responsibilities
  • Identifying Risks – acknowledging risks and its sources
  • Responsibilities – looks at responsibilities of all parties of a contract in addressing risk
  • Managing Risks – looks at the various stages of managing risks
3:45 Module 8: SOFTWARE TO MANAGE CONTRACTS
  • The Need for Efficient Monitoring Mechanism – looks at how computer systems could contribute to cost efficiency of managing contracts
  • Cost Benefits of Software – while it is good to automate tedious processes, cost benefits have to be looked into
  • Functionality & Integration – looks at how compatibility determines decision making in systems investment
  • Risk Reducing & Compliance Monitoring – how systems take away a major portion of standardized processes and provide better and effective ways of monitoring contract progress
5:00 End of Course